Objective

This SOP provides clear instructions for creating, submitting, and processing employee invoices to ensure accurate compensation through Wise, maintain consistent records, and meet deadlines.

Payment Platform

• All salary and compensation will be processed exclusively through Wise.

• No other platforms (e.g., PayPal, GCash, bank transfer) are allowed.

• If you do not have a Wise account, create one here: Sign up for Wise
  
  

Invoice Requirement

• Every payout must be supported by an official invoice.

• Use the template at invoice-generator.com.

• Consistency: Create an account on Invoice Generator for record-keeping.

• Upload this logo on your invoice: Invoice Logo.

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Creating an Invoice – Step by Step

• Sign Up & Account Setup

1. Go to invoice-generator.com and click Sign Up.

2. Enter your full name, email, and create a password.

3. Verify your email if prompted and log in.

4. In Settings/Profile, enter your full name (matching Wise) and email.

5. Upload the official invoice logo.
   
   

• Invoice Creation

  • Click New Invoice.

  • Fill out all required fields:
    

    1. Invoice Date

    2. Coverage Period (e.g., Sept 1–15, 2025)

    3. Task/Role (e.g., Customer Support – Ticket Handling)

    4. Total Hours Worked

    5. Hourly Rate

    6. Total Amount Due
       
       

• Verify all details are accurate.
  

• Download the invoice as a PDF.
  

• Name the file: [Full Name] – [Coverage Period].pdf
   (Example: Anna Apa – Sept 1–15, 2025.pdf)
  

• Upload the PDF to the MHJ Invoices

Invoice Content

Each invoice must include:

• Full Name (must match Wise account)

• Invoice Date

• Coverage Period

• Task/Role

• Total Hours Worked

• Hourly Rate

• Total Amount Due

• Wise Account Email
  
  

Submission Process & Deadlines

• Upload invoices on or before:

  • 15th of the month, EOD → payout on 16th

  • 30th/31st of the month, EOD → payout on 1st
    

• Team Leads review invoices for accuracy and notify BV for processing.
  

• Late or incorrect invoices will be processed in the next cycle.

Important Notes

• Task/role must be specified for every invoice.

• Full Name and Wise account details must match exactly.

• Resolve any discrepancies before submission.

• Invoices not uploaded by the cutoff will not be processed.

Quick-Reference Checklist

✅ Create or log in to Wise (Sign up here)
✅ Sign up and log in to invoice-generator.com.
✅ Ensure full name, email, and logo are correctly set.
✅ Fill in all invoice fields accurately.
✅ Save PDF as [Full Name] – [Coverage Period].pdf.
✅ Upload PDF to Salary & Invoices Google Drive folder.
✅ Verify Wise account details match invoice.
✅ Specify task/role on every invoice.
✅ Resolve discrepancies before submission.
✅ Submit invoices by 15th and 30th/31st to avoid delay.